ELN – Research / Education

Feature Releases

2022
April 22, 2022 

  • Organizations with an Enterprise License to LabArchives ELN can now integrate with their institution’s OneDrive subscription for storing large files (over 250MB). All large files are tracked and monitored to ensure the integrity of the large files stored through the OneDrive integration. 

April 7, 2022 

  • LabArchives ELN Free Edition features expanded!  Free Edition users of the ELN can now take advantage of 1GB of storage across multiple notebooks with the flexibility to add collaborators and fully test out the ELN features before upgrading to a paid subscription.  The Free Edition account limits file attachments to 25MB per file while the Professional Edition of ELN provides 100GB per user seat and attachments of up to 250MB per file. 
  • Security updates based on quarterly testing. 

March 31, 2022 

  • Attachment upload and Attachment entries updated to for new display, quick upload and improved messaging on upload confirmation.  Both the upload and attachment displays are now responsive and natively accessible to adapt to any device and support screen readers and keyboard navigation. 

March 17, 2022 

  • LabArchives Inventory and ELN integrated via the new Inventory List entry to record reagents and other items used in an experiment to improve precision of inventory usage and tracking.  Users save time by updating their information in the ELN and Inventory in a single step.  Whenever an item is used via the integration, the quantity is automatically debited in Inventory and a link is added connecting the entry in ELN to the item in Inventory. 

March 10, 2022 

  • LabArchives accounts require complex passwords for added security.  Users will be required to update their passwords every 6 months, receiving in-app reminders and email to enable password updating when it is convenient. 
  • Account creation workflow streamlined with new display and fewer steps to make it easier to get started using LabArchives services. 

Jan. 27, 2022 

  • Enterprise site usage reports include additional user IDs to use with API  
  • Removed expiration on Scheduler invitations to allow invited members more time to accept the invitation and gain access to Scheduler. 
2021
Dec. 16, 2021

  • Mp4 files can be streamed directly from ELN instead of having to be downloaded first. This new functionality applies to Mp4 files of all sizes.

Nov. 11, 2021

  • PubMed entry updated to be responsive and natively accessble.
  • Site Reports API expanded to include ability to obtain information on notebook members and notebook settings.

Sept. 30, 2021

  • Enterprise sites can enable the addition of non-editable, unique, searchable page IDs for all the notebooks at their site. Sites can specify a unique 10-character prefix that will be used in conjunction with an auto-generated integer.

Sept. 23, 2021

  • Enterprise sites can have a site-specific message displayed within the ELN.

Sept. 9, 2021

  • Enabled single tap to open comments and improved display of the collaboration message on Android mobile device.

Aug. 26, 2021

  • Plain text editor was updated to adapt to mobile devices and be natively accessible. New preview and editing tools are available when Markdown has been enabled.
  • New enterprise API options added that allow access to reports and the ability to add external IDs to notebooks.

Aug. 24, 2021

  • Page signing and witnessing dialog updated to be natively accessible and .
  • New enterprise API options added that allow access to reports and the ability to add external IDs to notebooks.

July 29, 2021

  • Notebook owners can add a description to the notebook Dashboard to add searchable meta data that can complement the notebook name. The description can be viewed by members of the notebook, but the description can only be edited by the Owner.
  • New enterprise API options added that allow access to reports and the ability to add external IDs to notebooks.

July 22, 2021

  • Released updated Assignment entry with an updated look that is responsive across all devices and is natively accessible. Instructors have a new option to designate an assignment as a group assignment, but all other features have been preserved. Students will find that in addition to the more modern, cleaner look, we added a few confirmation pop-ups to streamline and clarify the workflow.
  • New Android Mobile App for the ELN is now available. We released new Android Mobile apps based on regions where users have their LabArchives ELN accounts: LabArchives ELN for US and the Rest of the World, LabArchives ELN for UK, and LabArchives ELN for Australia. All three apps can be downloaded for free from the Google Play store. User can now use LabArchives ELN via the Android App or from the browser on their Android device. Users can take advantage of all the features unique to mobile devices such as dictating text entries with voice-to-text, adding photos and videos to the notebook and sharing files from other apps to the ELN app.
  • Addressed issues with the recently-updated Signing and Witnessing feature that impacted the display of the sign icon in the notebook tree and notices in the signing workflow for SSO users.

July 8, 2021

  • The new Rich Text editor is now available for all users. Existing entries can be edited using the old editor. The new Rich Text editor includes image annotation tools and expands the size of embedded images up to 10MB. It includes improved, mobile-friendly controls for tables, text, equations, and more.
  • Page Signing and Witnessing was updated with a new look and an adaptive design for optimal display and use across all devices.

June 24, 2021

  • LabArchives introduces new Knowledgebase home that connects to other user resources such as our Blog, Forums, and other tools and information.

June 17, 2021

  • Share dialog box is updated with new look to improve workflow, manage access, and for responsive behavior across devices.

June 10, 2021

  • Institutions with an enterprise license now have access to a Site Reports API to easily access and integration usage data with internal reports and systems.
  • Update new Rich Text editor with improvements to address formatting of bulleted lists and better table handling.

May 27, 2021

  • LabArchives API updated to allow notebook back-up without attachments.
  • Security enhancements.

May 6, 2021

  • Rich Text editor enhancements and updates to handle updates to existing entries.

April 22, 2021

  • Security enhancements.

March 25, 2021

  • Notebook Settings redesigned for updated display and responsive functionality.
  • New Rich Text Editor font defaults can be specified for each notebook in the Notebook Settings.
  • Security enhancements.

March 4, 2021

  • Upgraded embedded image handling and annotation options in the new Rich Text editor.
  • Security enhancements.

Feb. 25, 2021

  • Security enhancements

Jan. 21, 2021

  • New Rich Text editor menu bar now remains in view when user scrolls down through a long entries.

Jan. 7, 2021

  • Improved workflow for students signing in through Single Sign-On to ensure they see their new course notebook first.
  • Advanced search redesigned for responsive behavior and retains search parameters after running a search.
2020
Dec. 22, 2020

  • Deliver LabArchives ELN as a Progressive Web App (PWA) that adapts the display and controls across devices for an optimal user experience.
  • Page title updated for display across all devices with inline editing.

Nov. 19, 2020

  • Update Chemical Inventory Widget export.
  • LabArchives Policy updated to include GDPR.
  • Integration with Jupyter notebooks to view notebooks within the ELN.

Oct. 22, 2020

  • New Rich Text editor introduced to select enterprise site with option for users to use the old editor with existing entries. This will be rolled out to all users through mid-2021.

Sept. 16, 2020

  • Introduced additional efficiencies when updating the process for students to claim course notebooks and receive updates.
  • Sept 10 2020
  • The spreadsheet widget has been retired. With the integration with Office Online and the Office Plugin, this widget no longer is needed.

Aug. 26, 2020

  • Improved the connection of Single Sign-On users with LTI in courses.

Aug. 6, 2020

  • Modified course update server to streamline the handling of large course updates.
  • New users accessing LabArchives via Single Sign-On are prompted to set the role in the ELN as Researcher, Instructor, Student, or a combination.

July 30, 2020

  • Additional security added to password reset workflow.
  • Inventory Reports available on Reports tab of the Site Admin tool.

July 16, 2020

  • LabArchives Terms of Use updated to cover the LabArchives API.
  • Introduced notebook limit of 1TB to ensure optimal performance.
  • Heading entry updated to be responsive across devices

June 11, 2020

  • Added link between LabArchives ELN to Inventory.

May 28, 2020

  • Users can copy an entry and paste as new entry on same page or other pages in the same or different notebooks.
  • Users are notified when they have logged in via the API on a third-party application for additional security.

May 14, 2020

  • Extended the LabArchives account to include access to LabArchives ELN for easy navigation between ELN and Inventory.

April 30, 2020

  • Users can export the Freezer Box widget to CSV file.

April 16, 2020

  • Updated Add Entry and Insert Entry menus with new look and responsive behavior across devices.

March 26, 2020

  • New messaging added to the copy page to warn users if they have selected a large number of entries to prevent erroneous copying.

March 12, 2020

  • LabArchives system emails updated with latest information and links to support users.

Feb. 28, 2020

  • Edit Entry menu redesigned for updated layout and appearances as well as to make it responsive across all devices.
  • Entry meta-data (links, tags and comments) updated for improved usability and display across devices.

Jan. 23, 2020

  • SnapGene files (and other DNA files) can be displayed in the notebook and reviewed with the SnapGene viewer. Save time with ability to view important files directly in the notebook.
2019
Aug. 8, 2019

  • TurnItIn integration: student submissions are now indexed and included in a search the next time a student in the class submits something.
  • API: added a method to support Single Sign On (SSO) login by API clients
  • LabArchives LLC new phone number: added our new company phone number (760) 280-2203 to emails generated by LabArchives

Aug. 1, 2019

  • Classroom Edition:
  • Integration with TurnItIn plagiarism detection solution
  • Pricing for course notebooks can now be set at course level as well as site level

July 11, 2019

  • Security enhancements
  • Search: advanced search combinations using the tag option and another option now use AND Boolean logic

June 10, 2019

  • Notebook Navigator: redesign
  • User Properties: page design enhancements

June 6, 2019

  • Page design enhancements:
  • Confirm and Alert dialogs
  • Share dialog
  • Notebook Settings
  • Import CSV dialogs
  • Widget Manager
  • Entry Edit Tags dialog
  • Entry Edit Links dialog
  • Copy Page dialog
  • Copy from Another Notebook dialog
  • Revisions list
  • Assignment Navigator
  • Print page
  • Inbox rules
  • PDF generation
  • Offline notebook generation
  • View/edit docs
  • Student prompted to pay
  • Student View Grades
  • Large file upload: upload capability to Amazon Simple Storage Service (Amazon S3enabled on UK server
  • Classroom Edition: new option to restrict TAs so that they only see students, grades, notebooks, etc. for their assigned section

May 16, 2019

  • IP range restriction: users at sites using IP restriction option are now able to use the following capabilities:
    • Creation of offline notebook
    • Notebook to pdf generation
  • Classroom Edition: Added link to Knowledgebase information for Canvas grader
  • Folder Monitor version 2.0.6 (Windows and Mac) released:
  • Improved performance when source folder has large number of files and/or subfolders
  • When Folder Monitor encounters an error, the relevant rule name is added to the error message displayed
  • List of commonly-used URLs to the “LA Server” tab of the “LabArchives Web Service Login” window
  • Users can now double click on a rule to edit it

May 9, 2019

  • Classroom Edition: Integration with BlackBoard LMS

May 2, 2019

  • Security enhancements

May 1, 2019

  • Microsoft Office plugin version 1.1.0 (Windows) and 2.0.7 (Mac) released:
    • Windows: version number now displays in the “Authentication” window
    • Windows and Mac: List of commonly-used URLs to the “LA Server” tab of the “Authentication” window

April 25, 2019

  • Search: design improvements
  • Site Admin: minimum session timeout limits are now 15 minutes for web application and 1 minute for mobile app

March 21, 2019

  • “Copy from another notebook” feature: set limit of 100 GB for the amount of data that can be copied

March 14, 2019

  • Data publication: Prevent deletion of notebooks that have published Digital Object Identifiers (DOIs)
  • Site Admin and User Properties: new Timezone option
  • Site settings: can restrict access to notebooks to within specified IP ranges

Feb. 28, 2019

  • Notebook Manager: improved performance

Feb. 21, 2019

  • “Create New Office Document” page redesign
  • Security enhancements

Jan. 31, 2019

  • “Create New Notebook” page redesign
  • Security enhancements

Jan. 25, 2019

  • Microsoft Office plugin for Mac version 2.0.6 released

Jan. 10, 2019

  • Classroom Edition: improved messaging for instructors linking Canvas or Moodle assignments in LabArchives
  • Notebook Manager: improved messaging for actions
  • Security enhancements

Jan. 10, 2019

  • Classroom Edition: it’s now possible to assign grades with decimal values
2018
Dec. 6, 2018 

Updates 

  • Site Admin page synchronization improvements 
  • Improved feedback when adding a user in User Management
  • Security enhancements for page URLs 

Nov. 29, 2018 

Updates 

  • Updated the look of the Site Admin page for Enterprise License sites. The UI changes make it easier to obtain statistics of the site, reports, and set settings. The reports now also include Single Sign-On IDs. 
  • Increase the expiration time for Microsoft Office Online session
  • Update error feedback for User Properties
  • Improved course announcement functionality
  • Security enhancements for link generation 

    Nov. 15, 2018 

    New 

    • The new Archive Course option allows instructors to retain ownership of student notebooks, while providing instructors, teaching assistants, and students read-only access, and can be referenced again anytime. To learn more about this feature, Click Here. 

    Updates 

    • Updated UI for Notebook Manager to improve efficiency. 

    Nov. 8, 2018 

    Updates 

    • Security enhancements for Rich Text Entries 

    Nov. 7, 2018 

    Updates 

    • Microsoft Office Plug-In for Mac and Windows updated to improve messaging, functionality, and branding.  Download the latest version.

    Nov. 1, 2018 

    Updates 

    • Allows users to download a PDF or offline notebook which includes the portions to which they have at least read-only access. 

    Oct. 25, 2018 

    New 

    • Notebook Ownership Control option for Enterprise sites with Single Sign-On. 

    Updates 

    • Limit PDF/Offline Notebook generation to 100 GBs for improved performance 
    • Improved messaging for security virus warnings 
    • iOS Mobile App update to address issues with thumbnail displays and Rich Text Entry functionality. Download the latest version of the app on Apple’s App Store. 

    Oct. 11, 2018 

    Updates 

    • Updated account creation page for new users to add your institution or company information 
    • Additional confirmation checks to uploaded attachments  

    Oct. 4, 2018 

    Updates 

    • Enhancements to Assignment Navigator to improve navigation while grading students’ notebooks. 

    Sept. 27, 2018 

    Updates 

    • Android Mobile App update to address issues with thumbnail displays and Rich Text Entry functionality. Download the latest version of the app on the Google Play Store. 

    Sept. 25, 2018 

    Updates 

    • Folder Monitor for Mac and Windows updated to allow special characters in file names, have the ability to dismiss long error messages, improved error messaging, and branding. Download the latest version

    Sept. 13, 2018 

    Updates 

    • The Notebook Manager has been updated with a new look. The new update allows better navigation and overview of notebooks under account. Learn More Here
    • Improved display of login activity, when using single sign-on, to reflect the notebook in view to which user has access rights. 

      Aug. 30, 2018 

      Updates 

      • Update the Top Navigation Bar with a newer and sleeker look. In addition, to the updated look, the changes improve accessibility navigating the menu options   

      Aug. 23, 2018 

      Updates 

      • Remove ThinkFree 

      Aug. 16, 2018 

      New 

      • Enterprise sites can determine which Creative Commons licenses to present to users if they are allowing publishing from LabArchives with the assignment of a DOI.  Users can then select a Creative Commons license when requesting permission to publish content from LabArchives. 

      July 19, 2018 

      New 

      • LabArchives Mobile App v3.0 is available for Android and iOS and from Google Play and App Store, respectively. The new version of the Mobile App features a completely new UI, modern page navigation, and new features including the ability to take and upload video and audio files, a sketch tool, as well as the fully functional assignment entry so that students can submit work via the mobile app.   
      • SnapGene integration to connect your visualization and simulations of molecular biology procedures seamlessly into LabArchives. Learn More Here

      July 12, 2018 

      New 

      • Canvas and Moodle LTI is available for early adopters to integrate LabArchives in their LMS courses.   Easily link assignments in the LabArchives course with corresponding content in Canvas and Moodle for seamless experience for students.  Contact support@labarchives.com for more information on enabling Canvas and Moodle linking for your course. 

      Updates 

      • The Notebook Dashboard has been updated with a new look and feel.  In addition to the updated display, the stats now include the count of deleted folders, pages, and entries (remember, nothing is permanently deleted and all can be re-instated in the notebook hierarchy or on the page), and it is fully accessible.
      • Help menu layout updated to speed access to all the support resources.  Our Knowledge Base was completely reorganized to make it is easier to peruse and search for topics of interest.   
      • Ensure witnesses’ signatures continue to display even if the Witnessing Option is disabled for a notebook. 

        June 28, 2018 

        Updated        

        • Improvements to PDF generation efficiency          

        May 31, 2018 

        Updated 

        • Remove Classic Course Manager 

        May 24, 2018 

        Updated 

        • The Activity Feed has been updated with a new look and feel and is now completely accessible. The Activity Feed shows every activity that has occurred in your LabArchives account. It’s a great tool for keeping up to date on the notebooks in your account. Learn More Here.
        • Ensure TA’s always have rights to a notebook in Assignment Navigator  

          May 17, 2018 

          Updates 

          • Improve PDF generations with embedded YouTube and Google Doc links. 

          May 3, 2018 

          Updates 

          • Security enhancements to password fields 
          • Adding a description to a recently edited office document can cause users to lose data 

          April 26, 2018 

          Updates 

          • Allow to upload ChemDraw (.cdx) files and view molecular structures in a notebook. 

          April 12, 2018 

          Updates 

          • Enhancements to printing a notebook page 
          • Improvements to searching molecular structures of ChemDraw files  

          April 4, 2018 

          New 

          • Enhance Copy from Another Notebook feature to allow notebook owners to control if contents can be copied 

          March 29, 2018 

          Updates 

          • PDF generation performance improvements  
          • ThinkFree Improvements  

          March 22, 2018 

          Updates 

          • The User Properties has a new look and feel. The User properties on contain user information where they can adjust their settings, and ORCID field has been added.
          • DOI- Clicking “Metadata” brings the user to an incorrect URL 
          • Microsoft Office Plug-In Mac updated to improve installations with Microsoft Office 2016 and detach feature. 

            March 15, 2018 

            Updates 

            • DOI Permission option for Enterprise License 

            Feb. 22, 2018 

            Updates 

            • Improvements of Region redirect 
            • Remove Zoho 
            • Improvements to PDF generations with subfolders 

            Feb. 8, 2018 

            Updates 

            • Folder Monitor updates for Windows and Mac to improve error messaging and handling, added synchronize functionality, and improve installation updates. 
            • Improve login experience for Single Sign-On users 
            • Add messaging browser compatibility. To learn more about LabArchives browser and operating system compatibility, Click Here.

            Feb. 1, 2018 

            Updates 

            • Timestamps are inconsistent when cancelling edits in an entry 
            • Accessibility improvements for Login and Account Creation pages 
            • Improvements to Notebook PDF generations for highly structured notebooks 

            Jan. 18, 2018 

            Updates 

            • Improved messaging for PDF generation 
            • Enhanced browser autofill on Login Page  
            • Improved region redirect if user is on the wrong region server 

            Jan. 16, 2018 

            Updates 

            • Improved PDF generation for student notebooks when page is locked and for non-ASCII characters 
            • Email messaging improvement for locked accounts 

            Jan. 8, 2018 

            Updates 

            • Single Sign-On users no longer get locked out when logging in incorrectly into LabArchives 
            • Enhanced User Properties page feedback 
            • Improved account creations for students signing up manually 

            Jan. 4, 2018 

            Updates 

            • Improve image annotation performance 
            • Improved syncing of Instructor course notebooks and student notebooks of deleted pages 
            2017
            Dec. 28, 2017

            • All new look for the login and account creation pages.  Along with the sleeker design is a new security feature that will limit users to 5 unsuccessful login attempts before they are prompted to reset their passwords.  
            • Web session time-out control for institutions with enterprise subscriptions to LabArchives.  This allows the site administrators to set the amount of time a session is inactive (user is not taking any action in LabArchives) before the session times out.  Users will see a warning about 2 minutes before the session times out.  All changes are saved before the session ends.
            • New CUI Coversheet widget provides users their choice of three options to notify users that Controlled Unclassified Information is on a page or in a portion of the notebook.

            Updates

            • Fully updated Chemical Sketcher widgets now include text annotations, the ability to copy and paste structures, along with many new drawing tools such as rings, chains, templates, atom label tool, and more.
            • Updated PDF generation tool provides the option to include comments in a pdf along with the option to leave out empty folders.  Improved formatting avoids breaking entries across pages and enhances page name presentation.


            Dec. 21, 2017

            New

            • The new Collaboration feature allows users to work on the same page and see when someone else is editing an entry and will be locked out during the edit.  If a collaborator has an entry in edit mode and takes no action after 10 minutes, all changes will be saved and the entry will be unlocked and available for editing.  Updates will be seen right away and this ensures that users are always editing the latest version of rich text entries, plain text entries, headings, widgets, sketches, or PubMed references.  This feature does not extend to Online Office Document editing, which supports simultaneous editing or to image annotating.  Learn more.

            Updates

            • Enhanced searchability of Word and PowerPoint files created using Office Online.

            Nov. 30, 2017

            Updates

            • Various security enhancements including the use of virus scanning on CSV uploads.
            • Improved handling of non-ASCII characters on the mobile app.
            • Office Online auto-saving behavior adjusted to reduce a large number of revisions while ensuring an autosave every 15 minutes or whenever updates are made from a different tool or person.


            Nov. 2, 2017

            Updates

            • Improved updates to users when a page they are working on is signed by a colleague.
            • Addressed document creation issue with ThinkFree for users with limited access rights.  

            Oct. 19, 2017

            Updates

            • Improved error message when uploading a .CSV file that is larger than 1MB – The CSV Upload feature that allows for easy creation of custom freezer box or database widgets and population with data, is limited to CSV files of 1MB or less.  The user will now see a warning if their file exceeds this size limit.
            • Enhanced handling of UTF-8 characters in the name field for an assignment entry.

             

            Oct. 12, 2017

            New

            • Introducing page signing and witnessing – This new feature provides more options for notebook signing and introduces a signing-witnessing workflow that is 21 CFR Part 11 compliant.  Learn more.

             Oct. 5, 2017

            Updates

            • The Share dialog box has been given an updated look and new functionality to auto-suggest email addresses drawing from those who already are part of the notebook owner’s account.  This means if someone owns 3 notebooks and has added 3 different people to each one, when using Share, the autosuggest would pull from those 9 existing members of the account. The notebook owner or administrator can also add someone who is not in the account already.
            • MS Office Plugin for Windows updated to improve functioning and messaging. We recommend users download and install the latest version for the best experience.
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