You have questions, we have the answers. Check below…

Education FAQs

You have questions, and we have answers. Need more? Drop us a line below.

 

What is a LabArchives Notebook?

LabArchives is the world’s leading ELN (Electronic Laboratory Notebook) with 560,000 scientists and more than 80,000 students using the LabArchives Platform this year.

What is LabArchives Classroom Edition?

LabArchives ELN for Educations is the LabArchives ELN for Research, but it includes a suite of course management tools that make it easy to use in higher ed lab courses (grading, assignment creator, integrations with Blackboard, Canvas, Moodle, lab manual publishing, etc).

Terminology: Notebook, Folder, Page, and Entry

These are terms used in the LabArchives platform to describe the hierarchical structure used to organize content and data.  It is similar to folder and file structures on a computer hard drive or cloud storage system.

Can I use my own course materials?

Absolutely! Students have access to content as it is updated by you.  You don’t have to provide all the content for the entire term if you don’t want to. You can add new content at any time.

How do I transfer content from Lab Builder to one of my notebooks?

Once you find an item you wish to transfer to your personal course notebook, right-click on the folder or page and select copy-to.

How many Labs or Protocols can I transfer?

As many as you like! Keep checking in, as we will be updating the library on an ongoing basis.

Can I share my course materials with the LabArchives instructor community?

Yes, we would love to hear from you! Please contact Lab Builder for more information.

What is the cost of Lab Builder / LabArchives Classroom Edition?

Lab Builder is included as a part of LabArchives.  There is no additional cost to use Lab Builder content for instructors or for students.  Instructors do not have to pay anything to use LabArchives in their course and they receive, complimentary, the Professional Edition of Lab Archives as well.

  • Student Paid: Students can pay for LabArchives with a credit card, PayPal, or through their university bookstore.
  • Institution Paid:  LabArchives collects payment from the institution.

How often is the Lab Builder library updated?

The Lab Builder library will be updated on a rolling basis.  The initial release includes 150 labs and 40 protocols. Over time, you will see more content from more disciplines and sub-disciplines.

How is LabArchives different than Blackboard, Canvas, Moodle, or other learning management systems?

Unlike learning management systems (LMS), LabArchives is specifically designed for scientific research and laboratory courses. LabArchives offers tools and functions not available in an LMS.  LabArchives has integrations with some LMS offerings (Canvas, Moodle, Blackboard).

I want to test LabArchives with a few sections before rolling out to all my students, can I do that?

Yes, LabArchives is always willing to organize pilot programs for instructors.

What impact does LabArchives have on the quality of student notebooks? (Better, more complete, etc.)

LabArchives student notebooks are better organized than paper notebooks and are more useful to students as they prepare and apply for professional positions in industry or academia. Download study here.

What do students think about using LabArchives instead of traditional paper lab notebooks?

Students prefer LabArchives as it is more compatible with their increasingly digital skill set, enables more interaction with course instructors and TAs, and reduces student costs. Download study here.

Will LabArchives help me monitor student activity and ensure student work is authentic?

With the LabArchives Activity Feed, Instructors and TAs can see all student activities. Instructors and TAs can see details about actions taken by students throughout the course.

Does LabArchives provide reports regarding student engagement?

The LabArchives Activity Feed provides instructors and TAs with data on student logins, time spent on the platform, activities completed, and other specifics that allow instructors to get a sense of how much, or how little, a student is engaging with course content.

Can TAs use LabArchives?

Yes. TAs and instructors use LabArchives in very similar ways. Like instructors, TAs can collaborate with students, leave comments and annotations, and grade student work within LabArchives. Professors control editing rights for TAs.

How long does it take to setup a course?

Just a few minutes! Some instructors set up their entire course at the beginning of the term while others add course content as the term progresses. Either way, getting a course up and running on LabArchives takes minutes.

Will LabArchives help me set up my course?

The LabArchives support team is available to help instructors set up their courses and to answer instructor, TA, and student questions at any point during the semester.

Can I use LabArchives in more than one course?

Instructors can use LabArchives for multiple courses at any time. Most instructors create a separate  course notebook / manual for each course and share it with the students enrolled in that course.

Can the notebook or content within the notebook be locked?

Pages and notebooks can be locked. Once submitted, assignments are “locked”. Instructors and TAs can remove the “lock” when necessary.

What happens to notebooks when the term ends?

The instructor selects a notebook to serve as the lab manual and the Instructor notebook. When a course ends, LabArchives notebooks remain in the system for a minimum of six months. Students can refer back to their work or export it as an ePortfolio for graduate school or employment applications. Instructors can duplicate their notebooks for use in future courses.

My students pay for a lab manual and my department/institution receives a royalty. Can LabArchives accommodate custom publishing activities such as this?

Yes.  If an instructor or department charges for their course manual, LabArchives can facilitate collection of payment and remittance of fees to the department or institution.  There are no minimum term obligations, proofing costs, or publishing set-up fees. Students realize lower costs and departments / institutions recover expenses as a result of the efficiency and cost structure of LabArchives for this purpose.

What is Lab Builder?

Lab Builder is our curated library of lab course content that you can use to create your course.  Instructors have access to this notebook by default. All of the content in Lab Builder is there for you to use, customize and distribute to your students through LabArchives.

What types of course materials are available in Lab Builder?

Materials are divided into labs, protocols, and course packs. Labs include background materials, procedures and assignments. Protocols are simple procedures. Course Packs are curated collections of materials for semester-long lab courses.  These curated sets of materials include labs, protocols, assignments, and instructor resources.

How do I find course materials in Lab Builder?

You can browse by folder to find your specific discipline and sub-discipline. Or, try a keyword using the search bar at the top of the screen.

Where can I customize and build my course?

After transferring content to a notebook you own, you can adapt this content and upload your own course materials.

How do students gain access to LabArchives?

Instructors provide students with a system-generated link. It takes only a few minutes to set up your class and a single-click for students to gain access. At the end of the course, you can archive their work and keep the course for future terms.

How frequently can I update my course?

You can update your course at any time, as often as you like, even right before class!

Does LabArchives require wifi in the lab? Does LabArchives work on any device?

Yes. LabArchives can be accessed via wifi connection or with a mobile device. LabArchives works with any device running a browser: tablet, laptop, PC, Mac, iOS and Android smartphones. LabArchives has native iOS and Android apps for mobile use. Access LabArchives from any device in any location 24/7.

If my course still uses paper in the lab (drawings, equations, etc.) how do students get this content into their LabArchives notebook?

LabArchives enables direct entry of sketches, drawings and equations.  Paper documents can be entered into LabArchives as scanned documents or photos (PDF, JPG, etc). Equations can be entered with the built-in mathematical equation tool or as an image file. LabArchives includes digital sketching and drawing capabilities, chemical drawing capabilities, and image annotation tools. Users can draw and annotate images directly within the platform just as they would in a paper notebook.

What is the difference between an instructor notebook, lab manual, and student notebook?

The instructor notebook serves as the lab manual and the lab notebook. The instructor uses this notebook to push out new course content, modify course content, communicate with students and TAs, and submit grades. In addition to this, instructors may also have several instructor notebooks for other courses as well. The lab manual can be created by the instructor at any time and lives alongside the course notebook. Student notebooks are copies of the instructor’s notebook. In their copy, students can add additional folders, pages, and entries as well as submit assignments and receive feedback and grades from course instructors and TAs.

Can students work in groups or pairs in LabArchives?

Students can work individually, in pairs, or in groups in LabArchives.

How do students work in groups or pairs in LabArchives?

Groups or pairs can collaborate within shared pages and notebooks. When the group is ready to submit, students can submit their work for grading as a group.

What software does LabArchives integrate with?

LabArchives integrates with Microsoft Office, Google Docs, Graphpad Prism, Vernier Logger Pro, iChemLabs, Box, TypeSet.IO, SnapGene, Canvas, Moodle, and Blackboard.

Does LabArchives integrate with Blackboard, Canvas, Moodle or other learning management systems?

Yes, LabArchives works inside of learning management systems (LMS). Course enrollment and grading sync between LabArchives and LMS, saving instructors time and keeping their courses organized.

Does LabArchives work with TAs if they have questions?

Yes, the LabArchives support team is available to answer instructor, TA, and student questions throughout the term. LabArchives also offers customized webinar trainings at no charge.

What if I want to change my course content during the semester?

Instructors can add, remove, or modify course content anytime. Changes are posted to the notebook/manual immediately. LabArchives offers instructors ultimate flexibility.

Can I use LabArchives in my courses and in my research work?

Of course! Many instructors have multiple notebooks  for course instruction and many other notebooks for their personal work and research. Like course notebooks, instructors have complete control over who has access and editing rights within their research notebooks.

What about equipment contamination fears?

Working with laptops or tablets in the lab is not always feasible. LabArchives makes importing paper documents easy. By importing paper documents, students insure their data will not be misplaced or damaged, their work will be backed up, and easily accessed and shared later.

How does payment work if LabArchives is being paid for by students?

Once students have been enrolled in the course, the instructor sends access. If students are on financial aid, LabArchives can ensure those students will not have to pay, or pay the amount dictated by the institution.  If the institution requires purchase through the bookstore, LabArchives will work directly with the bookstore.  If the institution requires payment to be made by the institution or department, LabArchives can invoice accordingly.

Is LabArchives compliant with Section 508 of the US Rehabilitation Act, Americans with Disabilities Act, and WCAG Accessibility Guidelines?

Yes! LabArchives complies with industry and education accessibility and security standards. View the full list here.

Is LabArchives FERPA compliant?

LabArchives is FERPA, HIPAA, and GDPR compliant and meets all industry accessibility standards.

What kind of information security does LabArchives employ?

LabArchives protects data, personal information, payment information, and all content within the platform with firewalls, virus scanning, penetration tests, security scans, encryption at rest and in transit, and redundant disaster recovery backups.

More questions?

Please reach out to our exceptional support team at support@labarchives.com. Here is a quick start guide on our Knowledgebase. We also provide weekly and OnDemand training.

What is a LabArchives Notebook?

LabArchives is the world’s leading ELN (Electronic Laboratory Notebook) with 560,000 scientists and more than 80,000 students using the LabArchives Platform this year.

What is LabArchives Classroom Edition?

LabArchives ELN for Educations is the LabArchives ELN for Research, but it includes a suite of course management tools that make it easy to use in higher ed lab courses (grading, assignment creator, integrations with Blackboard, Canvas, Moodle, lab manual publishing, etc).

Terminology: Notebook, Folder, Page, and Entry

These are terms used in the LabArchives platform to describe the hierarchical structure used to organize content and data.  It is similar to folder and file structures on a computer hard drive or cloud storage system.

Can I use my own course materials?

Absolutely! Students have access to content as it is updated by you.  You don’t have to provide all the content for the entire term if you don’t want to. You can add new content at any time.

How do I transfer content from Lab Builder to one of my notebooks?

Once you find an item you wish to transfer to your personal course notebook, right-click on the folder or page and select copy-to.

How many Labs or Protocols can I transfer?

As many as you like! Keep checking in, as we will be updating the library on an ongoing basis.

Can I share my course materials with the LabArchives instructor community?

Yes, we would love to hear from you! Please contact Lab Builder for more information.

What is the cost of Lab Builder / LabArchives Classroom Edition?

Lab Builder is included as a part of LabArchives.  There is no additional cost to use Lab Builder content for instructors or for students.  Instructors do not have to pay anything to use LabArchives in their course and they receive, complimentary, the Professional Edition of Lab Archives as well.

  • Student Paid: Students can pay for LabArchives with a credit card, PayPal, or through their university bookstore.
  • Institution Paid:  LabArchives collects payment from the institution.

How often is the Lab Builder library updated?

The Lab Builder library will be updated on a rolling basis.  The initial release includes 150 labs and 40 protocols. Over time, you will see more content from more disciplines and sub-disciplines.

How is LabArchives different than Blackboard, Canvas, Moodle, or other learning management systems?

Unlike learning management systems (LMS), LabArchives is specifically designed for scientific research and laboratory courses. LabArchives offers tools and functions not available in an LMS.  LabArchives has integrations with some LMS offerings (Canvas, Moodle, Blackboard).

I want to test LabArchives with a few sections before rolling out to all my students, can I do that?

Yes, LabArchives is always willing to organize pilot programs for instructors.

What impact does LabArchives have on the quality of student notebooks? (Better, more complete, etc.)

LabArchives student notebooks are better organized than paper notebooks and are more useful to students as they prepare and apply for professional positions in industry or academia. Download study here.

What do students think about using LabArchives instead of traditional paper lab notebooks?

Students prefer LabArchives as it is more compatible with their increasingly digital skill set, enables more interaction with course instructors and TAs, and reduces student costs. Download study here.

Will LabArchives help me monitor student activity and ensure student work is authentic?

With the LabArchives Activity Feed, Instructors and TAs can see all student activities. Instructors and TAs can see details about actions taken by students throughout the course.

Does LabArchives provide reports regarding student engagement?

The LabArchives Activity Feed provides instructors and TAs with data on student logins, time spent on the platform, activities completed, and other specifics that allow instructors to get a sense of how much, or how little, a student is engaging with course content.

Can TAs use LabArchives?

Yes. TAs and instructors use LabArchives in very similar ways. Like instructors, TAs can collaborate with students, leave comments and annotations, and grade student work within LabArchives. Professors control editing rights for TAs.

How long does it take to setup a course?

Just a few minutes! Some instructors set up their entire course at the beginning of the term while others add course content as the term progresses. Either way, getting a course up and running on LabArchives takes minutes.

Will LabArchives help me set up my course?

The LabArchives support team is available to help instructors set up their courses and to answer instructor, TA, and student questions at any point during the semester.

Can I use LabArchives in more than one course?

Instructors can use LabArchives for multiple courses at any time. Most instructors create a separate  course notebook / manual for each course and share it with the students enrolled in that course.

Can the notebook or content within the notebook be locked?

Pages and notebooks can be locked. Once submitted, assignments are “locked”. Instructors and TAs can remove the “lock” when necessary.

What happens to notebooks when the term ends?

The instructor selects a notebook to serves as the lab manual and the lab notebook. When a course ends, LabArchives notebooks remain in the system for a minimum of six months. Students can refer back to their work or export it as an ePortfolio for graduate school or employment applications. Instructors can duplicate their notebooks for use in future courses.

My students pay for a lab manual and my department/institution receives a royalty. Can LabArchives accommodate custom publishing activities such as this?

Yes.  If an instructor or department charges for their course manual, LabArchives can facilitate collection of payment and remittance of fees to the department or institution.  There are no minimum term obligations, proofing costs, or publishing set-up fees. Students realize lower costs and departments / institutions recover expenses as a result of the efficiency and cost structure of LabArchives for this purpose.

Is LabArchives FERPA compliant?

LabArchives is FERPA, HIPAA, and GDPR compliant and meets all industry accessibility standards.

What kind of information security does LabArchives employ?

LabArchives protects data, personal information, payment information, and all content within the platform with firewalls, virus scanning, penetration tests, security scans, encryption at rest and in transit, and redundant disaster recovery backups.

What is Lab Builder?

Lab Builder is our curated library of lab course content that you can use to create your course.  Instructors have access to this notebook by default. All of the content in Lab Builder is there for you to use, customize and distribute to your students through LabArchives.

What types of course materials are available in Lab Builder?

Materials are divided into labs, protocols, and course packs. Labs include background materials, procedures and assignments. Protocols are simple procedures. Course Packs are curated collections of materials for semester-long lab courses.  These curated sets of materials include labs, protocols, assignments, and instructor resources.

How do I find course materials in Lab Builder?

You can browse by folder to find your specific discipline and sub-discipline. Or, try a keyword using the search bar at the top of the screen.

Where can I customize and build my course?

After transferring content to a notebook you own, you can adapt this content and upload your own course materials.

How do students gain access to LabArchives?

Instructors provide students with a system-generated link. It takes only a few minutes to set up your class and a single-click for students to gain access. At the end of the course, you can archive their work and keep the course for future terms.

How frequently can I update my course?

You can update your course at any time, as often as you like, even right before class!

Does LabArchives require wifi in the lab? Does LabArchives work on any device?

Yes. LabArchives can be accessed via wifi connection or with a mobile device. LabArchives works with any device running a browser: tablet, laptop, PC, Mac, iOS and Android smartphones. LabArchives has native iOS and Android apps for mobile use. Access LabArchives from any device in any location 24/7.

If my course still uses paper in the lab (drawings, equations, etc.) how do students get this content into their LabArchives notebook?

LabArchives enables direct entry of sketches, drawings and equations.  Paper documents can be entered into LabArchives as scanned documents or photos (PDF, JPG, etc). Equations can be entered with the built-in mathematical equation tool or as an image file. LabArchives includes digital sketching and drawing capabilities, chemical drawing capabilities, and image annotation tools. Users can draw and annotate images directly within the platform just as they would in a paper notebook.

What is the difference between an instructor notebook, lab manual, and student notebook?

The instructor notebook serves as the lab manual and the lab notebook. The instructor uses this notebook to push out new course content, modify course content, communicate with students and TAs, and submit grades. In addition to this, instructors may also have several instructor notebooks for other courses as well. The lab manual can be created by the instructor at any time and lives alongside the course notebook. Student notebooks are copies of the instructor’s notebook. In their copy students can add folders, pages, and entries as well as submit assignments and receive feedback and grades from course instructors and TAs.

Can students work in groups or pairs in LabArchives?

Students can work individually, in pairs, or in groups in LabArchives.

How do students work in groups or pairs in LabArchives?

Groups or pairs can collaborate within shared pages and notebooks. When the group is ready to submit, students can submit their work for grading as a group.

What software does LabArchives integrate with?

LabArchives integrates with Microsoft Office, Google Docs, Graphpad Prism, Vernier Logger Pro, iChemLabs, Box, TypeSet.IO, SnapGene, Canvas, Moodle, and Blackboard.

Does LabArchives integrate with Blackboard, Canvas, Moodle or other learning management systems?

Yes, LabArchives works inside of learning management systems (LMS). Course enrollment and grading sync between LabArchives and LMS, saving instructors time and keeping their courses organized.

Does LabArchives work with TAs if they have questions?

Yes, the LabArchives support team is available to answer instructor, TA, and student questions throughout the term. LabArchives also offers customized webinar trainings at no charge.

What if I want to change my course content during the semester?

Instructors can add, remove, or modify course content anytime. Changes are posted to the notebook/manual immediately. LabArchives offers instructors ultimate flexibility.

Can I use LabArchives in my courses and in my research work?

Of course! Many instructors have multiple notebooks for course instruction and many other notebooks for their personal work and research. Like course notebooks, instructors have complete control over who has access and editing rights within their research notebooks.

What about equipment contamination fears?

Working with laptops or tablets in the lab is not always feasible. LabArchives makes importing paper documents easy. By importing paper documents, students insure their data will not be misplaced or damaged, their work will be backed up, and easily accessed and shared later.

How does payment work if LabArchives is being paid for by students?

Once students have been enrolled in the course, the instructor sends access. If students are on financial aid, LabArchives can ensure those students will not have to pay, or pay the amount dictated by the institution.  If the institution requires purchase through the bookstore, LabArchives will work directly with the bookstore.  If the institution requires payment to be made by the institution or department, LabArchives can invoice accordingly.

Is LabArchives compliant with Section 508 of the US Rehabilitation Act, Americans with Disabilities Act, and WCAG Accessibility Guidelines?

Yes! LabArchives complies with industry and education accessibility and security standards. View the full list here.

More questions?

Please reach out to our exceptional support team at support@labarchives.com. Here is a quick start guide on our Knowledgebase. We also provide weekly and OnDemand training.

Education FAQs

You have questions, and we have answers. Need more? Drop us a line below.

 

Research FAQ

You have questions, we have answers. Need more, drop us a line below.

 

Is LabArchives compliant with 21 CFR Part 11 and other leading regulations?

Yes, LabArchives is compliant with 21 CFR part 11, HIPAA, NIST 800-171 and many more.

Who owns data entered in LabArchives?

The customer owns all data entered into LabArchives. 

How many researchers currently use LabArchives?

More than 560,000 researchers currently use LabArchives.

Can LabArchives do single sign-on (SSO) integration with our company authentication system?

LabArchives does SSO with numerous systems including Active Directory, Shibboleth, and others.

Does all our data stay in country?

Yes, all data stored on US servers stays within the United States. LabArchives also currently offers servers in Australia and Europe with plans for other AWS regions  for expansion.

Does LabArchives integrate with any other platforms?

SnapGene, Microsoft Office, Graphpad Prism, and dozens of others.

What are the licensing options and how much does LabArchives cost?

LabArchives offers two main licensing options: 

  • Individual licensing starting at $186/user/year
  • Enterprise licensing – comes with dozens of enhanced benefits. Quoted on a case by case basis.

Please inquire for your respective needs.

How does LabArchives assist with implementation?

LabArchives has an expert representative team that will create and execute a custom implementation plan designed on your company needs. LabArchives can also assist with data migration as needed. LabArchives can handle all training and deployment.

Is LabArchives compliant with 21 CFR Part 11 and other leading regulations?

Yes, LabArchives is compliant with 21 CFR part 11, HIPAA, NIST 800-171 and many more.

Who owns data entered in LabArchives?

The customer owns all data entered into LabArchives. 

How many researchers currently use LabArchives?

More than 560,000 researchers currently use LabArchives.

Can LabArchives do single sign-on (SSO) integration with our company authentication system?

LabArchives does SSO with numerous systems including Active Directory, Shibboleth, and others.

Does all our data stay in country?

Yes, all data stored on US servers stays within the United States. LabArchives also currently offers servers in Australia and Europe with plans for other AWS regions  for expansion.

Does LabArchives integrate with any other platforms?

SnapGene, Microsoft Office, Graphpad Prism, and dozens of others.

What are the licensing options and how much does LabArchives cost?

LabArchives offers two main licensing options: 

  • Individual licensing starting at $186/user/year
  • Enterprise licensing – comes with dozens of enhanced benefits. Quoted on a case by case basis.

Please inquire for your respective needs.

How does LabArchives assist with implementation?

LabArchives has an expert representative team that will create and execute a custom implementation plan designed on your company needs. LabArchives can also assist with data migration as needed. LabArchives can handle all training and deployment.

Research FAQ

You have questions, we have answers. Need more, drop us a line below.

 

Enterprise FAQ

You have questions, we have answers. Need more, drop us a line below.

 

Is LabArchives compliant with 21 CFR Part 11 and other leading regulations?

Yes, LabArchives is compliant with 21 CFR part 11, HIPAA, NIST 800-171 and many more.

Who owns data entered in LabArchives?

The customer owns all data entered into LabArchives. 

How many researchers currently use LabArchives?

More than 560,000 researchers currently use LabArchives.

Can LabArchives do single sign-on (SSO) integration with our company authentication system?

LabArchives does SSO with numerous systems including Active Directory, Shibboleth, and others.

Does all our data stay in country?

Yes, all data stored on US servers stays within the United States. LabArchives also currently offers servers in Australia and Europe.

Does LabArchives integrate with any other platforms?

SnapGene, Microsoft Office, Graphpad Prism, and dozens of others.

What are the licensing options and how much does LabArchives cost?

LabArchives offers two main licensing options: 

  • Individual licensing starting at $186/user/year
  • Enterprise licensing – comes with dozens of enhanced benefits. Quoted on a case by case basis.

Please inquire for your respective needs.

How does LabArchives assist with implementation?

LabArchives has an expert representative team that will create and execute a custom implementation plan designed on your company needs. LabArchives can also assist with data migration as needed. LabArchives can handle all training and deployment.

Is LabArchives compliant with 21 CFR Part 11 and other leading regulations?

Yes, LabArchives is compliant with 21 CFR part 11, HIPAA, NIST 800-171 and many more.

Who owns data entered in LabArchives?

The customer owns all data entered into LabArchives. 

How many researchers currently use LabArchives?

More than 560,000 researchers currently use LabArchives.

Can LabArchives do single sign-on (SSO) integration with our company authentication system?

LabArchives does SSO with numerous systems including Active Directory, Shibboleth, and others.

Does all our data stay in country?

Yes, all data stored on US servers stays within the United States. LabArchives also currently offers servers in Australia and Europe.

Does LabArchives integrate with any other platforms?

SnapGene, Microsoft Office, Graphpad Prism, and dozens of others.

What are the licensing options and how much does LabArchives cost?

LabArchives offers two main licensing options: 

  • Individual licensing starting at $186/user/year
  • Enterprise licensing – comes with dozens of enhanced benefits. Quoted on a case by case basis.

Please inquire for your respective needs.

How does LabArchives assist with implementation?

LabArchives has an expert representative team that will create and execute a custom implementation plan designed on your company needs. LabArchives can also assist with data migration as needed. LabArchives can handle all training and deployment.

Enterprise FAQ

You have questions, we have answers. Need more, drop us a line below.

 

Inventory FAQ

You have questions, and we have answers. Check our full list of Inventory FAQs here.

 

Can I import into LabArchives Inventory?

Yes, we provide an import template to upload your inventory information. It is organized by Inventory Type which can be customized in the Lab Management section of LabArchives Inventory.

Can I place orders with vendors directly from Inventory?

LabArchives Inventory allows for approval and organization of order requests. These requests can then be exported as a “shopping list” to enter into your institution’s ordering system.

Can I scan QR labels with the QR app on my phone?

The Inventory program has been designed to be mobile friendly. From your mobile device’s browser, you can scan QR codes you’ve generated from the program. Simply select the camera icon near the search window on the Inventory menu to scan.

Can I have more than 1 person with the Lab Manager role?

Yes, there is no limit on the number of people who can have the Lab Manager role. Typically the person responsible for the inventory management and PIs will have the Lab Manager role, but others can also be assigned the Lab Manager role.

What label printer and label format is supported?

Currently, we support DYMO LabelWriter and have formatted the layout for cryo-label (DTCR 9138-6000) which includes a circular QR code and separate label. We plan on expanding supported printers and allowing for custom formatting in the future.

Can I export from LabArchives Inventory?

Yes, inventory items and orders can be searched and filtered as well as exported for reporting and ordering purposes.

Can I customize information for my lab?

Yes, we have two highly customizable points: 

  • Inventory Types: We provide 9 default types to categorize inventory items, but you can modify to match the types used in your lab. You can customize the detail fields for the defaults, delete the ones that aren’t relevant (with the exception of the General), and create your own new types.
  • Storage: You can create a multi-level representation of your storage locations so that you can view items from multiple perspectives.

Is there an API for Inventory that we can use?

Not at this time, but we have that on the Inventory Product road map. We look forward to receiving your feature requests, such as this, inform our future functionality.

Will I have to maintain an account separate from my LabArchives Notebook account?

No, you will be able to use the same account you use for LabArchives Notebook and will be able to switch between both of them.

How do I purchase LabArchives Inventory for my lab?

You must own the lab’s inventory account to purchase on behalf of the lab.  

  • How do you know if you are the owner? Click on your name at the top of the screen and look for “Manage Subscription”. Follow the on-screen options based on your organization, number of users, and number of years for your subscription.
  • Need to use a purchase order? Contact support@LabArchives.com.

Scheduler FAQ

You have questions, we have answers. Need more, drop us a line below.

 

What is LabArchives Scheduler?

LabArchives Scheduler is a calendar and scheduling service for the management and scheduling of laboratory equipment.  It provides a centralized calendar and sign up facility to enable members of the lab to schedule usage of various resources in the lab.

Can reservation requests go through an approval step?

Equipment can be set up to require an approval from a lab manager.

How can I prevent overbooking?

Maximum reservation times can be set. Quotas can be used to ensure that individuals are not exceeding a limit on how often or how long they can use a piece of equipment.

What if a piece of equipment is unavailable due to repair?

If there is scheduled downtime, simply blackout the expected repair times. If there is an immediate repair needed, you can take the equipment offline and cancel any reservations for that time.

Benefits of using LabArchives Scheduler?

Say goodbye to sign up sheets and quarrels over who is using the flow cytometer at 2pm. See at a glance what is being used, when and by whom. Eliminate double bookings and maximize the usage of expensive equipment.

I have extra information I want to collect when someone makes a reservation. Can I do that?

LabArchives Scheduler allows for an unlimited number of additional attributes, so you can record all information necessary with each reservation. This info will show up on the reservation details as well as in your reports.

Can I import an equipment list that I already use?

Yes, LabArchives Scheduler supports imports of equipment, users and reservations so you don’t have to recreate anything that’s already been recorded.

What is LabArchives Scheduler?

LabArchives Scheduler is a calendar and scheduling service for the management and scheduling of laboratory equipment.  It provides a centralized calendar and sign up facility to enable members of the lab to schedule usage of various resources in the lab.

Can reservation requests go through an approval step?

Equipment can be set up to require an approval from a lab manager.

How can I prevent overbooking?

Maximum reservation times can be set. Quotas can be used to ensure that individuals are not exceeding a limit on how often or how long they can use a piece of equipment.

What if a piece of equipment is unavailable due to repair?

If there is scheduled downtime, simply blackout the expected repair times. If there is an immediate repair needed, you can take the equipment offline and cancel any reservations for that time.

Benefits of using LabArchives Scheduler?

Say goodbye to sign up sheets and quarrels over who is using the flow cytometer at 2pm. See at a glance what is being used, when and by whom. Eliminate double bookings and maximize the usage of expensive equipment.

I have extra information I want to collect when someone makes a reservation. Can I do that?

LabArchives Scheduler allows for an unlimited number of additional attributes, so you can record all information necessary with each reservation. This info will show up on the reservation details as well as in your reports.

Can I import an equipment list that I already use?

Yes, LabArchives Scheduler supports imports of equipment, users and reservations so you don’t have to recreate anything that’s already been recorded.

Scheduler FAQ

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