1.01 LabArchives Scheduler Introduction

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Introduction to LabArchives Scheduler

LabArchives Scheduler is a calendar and scheduling service for the management and scheduling of laboratory or research equipment, tools, conference rooms, or any other shared resources. It provides a centralized calendar and sign up facility to enable members of an organization to schedule usage of resources.

Scheduler is highly customizable and includes features that will support social distancing and safe re-opening of labs and other shared spaces. There are two basic roles in Scheduler: Administrator and User. The Administrator(s) set up resources based on the schedule of when those are available, and invite users to reserve resources. Resources can be managed to set buffer times in between reservations, require approval before a reservation can be confirmed, set quotas to limit reservations, and even charge users for their time on a particular piece of equipment. Users can view all their reservations, easily peruse the availability of resources and make new reservations accordingly.

Key Features and Benefits:

· Easy to use, easy to manage

· Embed schedules directly on your website

· Find an opening by viewing the schedule or searching for an available time

· Flexible credit system to ensure resource usage is properly accounted for

· Flexible layout configuration lets you set up schedules that fit your needs

· Flexible reporting system

· Integrated payment and credit system

· Integration with Outlook and Google Calendars

· Invite collaborators to make a reservation

· Limit and control resource usage with flexible rules and quota system

· Limit usage to registered users or open it up to guests

· Mounted tablet display for real-time availability and sign-up

· Multiple roles and permissions

· On-location real-time availability display

· Optional review and approve reservation requests

· Organize users and limit access by groups

· Payment integration to allow for usage charges

· Powerful reporting system

· Recurring reservations with start and end reminders

· Responsive mobile-first design

· Select accessories from a database to reserve with other equipment

· Set buffer time to allow for set up/tear down time between reservations

· Set capacity limits for a maximum number of participants per reservation

· Set maximum hours or number of reservations per day, week, month or year

· Set min/max and lead time limits to constrain reservation durations

· Simple to set-up

· Tons of options and customizations

· Track actual usage with check in/check out

· Unlimited custom fields

· Unlimited number of schedules, resources, users and reservations

· User and group quotas

· Wait list signup if a resource is unavailable