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4.01 Application Configuration

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This is only available to Application Administrators. When you create an organization, you will be added as an Application Administrator automatically. To access Application Configuration, click the gear icon at the top right then select Application Configuration.

Application Configuration settings are split up into sections. As you scroll down the page, you are able to access these settings. You can also find a list of these sections at the left-hand side of the page. Click on a specific section to jump to that section’s settings.

Anytime you make any changes to the Application Configuration Settings, remember to click the Update button at the bottom right of the page.

Ownership Settings

This is where the primary person responsible for managing this account is listed.

New User Default Settings

Here is where you can set default settings for new users added to your organization.

· Default User Timezone – set a default time zone for new users.

· Default User Language – set a default language used for new users.

· Default Home Page – You can set the default page that your new users will see upon login. Choices are Dashboard, Schedule, My Calendar, and Resource Calendar.

· Opt New User Into All Reservation Activity Emails – If enabled, all new users will automatically receive all emails for their own reservation activity. Individuals can manage their own Notification Preferences at any time.

· Notify Administrators When New Users Join – If enabled, all administrators will receive an email each time a new user accepts an invitation.

Privacy Settings 

· Hide User Details – If enabled, personal details of users will be hidden from everyone except administrators.

· Hide Reservation Details – If enabled, reservation details will be hidden from everyone except administrators. Everyone else can only see basic information such as resource name and reservation times.

Display Settings

Here you can configure settings for how some aspects are displayed in your organization.

· Enable User Color Coding – If enabled, administrators will be able to color code all reservations for each user. This is accessible from Application Management, Users.

· Reservation Update Highlighting (Minutes) – If you set an amount in this field, labels for new and updated reservations will be shown on the schedule for a certain amount of time. For example, setting this to 5 will show a “new” label for any reservation created within the last 5 minutes and an “updated” label for any reservation updated in the last 5 minutes. If 0, then no update labels will be shown.

· Show Resources Without Permission – If enable, users will see all resources regardless of whether or not they have permission to access that resource or not.

· Hide Blocked Period – If enabled, users will see all schedule time slots whether or not they are blocked. Hiding blocked periods can make the schedule easier to view.

· Allow All Users to Run Reports – If enabled, all users will be able to run reports.

· Require Reservation Title – If enables, a reservation title will be required when creating a reservation.

· Require Reservation Description – If enabled, a description will be require when creating a reservation.

Labels

Available tokens for reservation labels are {name}, {title}, {description}, {email}, {phone}, { organization}, {position}, {startdate}, {enddate}, {resourcename}, {participants}, {invitee}, {reservationAttributes}. Custom attributes can be added using att with the attribute id. For example {att1} Leave it blank for no label. Any combination of tokens can be used.

· Reservation Label – Here is where you can specify the display format for reservations on the Schedule Bookings view.

· My Calendar Reservation Label – Here is where you can specify the display format for reservations on the My Calendar view.

· Resource Calendar Reservation Label – Here is where you can specify the display format for reservations on the Resource Calendar view.

· Reservation Popup Format – Here is where you can specify the display format for reservations on the resource details popup.

· Calendar Subscription Format – Here is where you can specify the display format for reservation details when subscribed to the general ICS field.

· My Calendar Subscription Format – Here is where you can specify the display format for reservation details when subscribed to your own ICS feed.

· RSS Calendar Subscription Format – Here is where you can specify the display format for reservation details when subscribed to your own ICS feed.

· Name Format – Here is where you can specify the display format for user names. Can be any order of {fname} {lname}.

Reservation Reminders

· Enable Reservation Reminders – If enabled, users will be able to choose the option to receive email reminders for their reservations.

· Default Start Reminder – If set, reservation start reminders will be defaulted to this value. The format is ## interval. For example, 10 minutes, 2 hours, 6 days.

· Default End Reminder – If set, reservation end reminders will be defaulted to this value. The format is ## interval. For example, 10 minutes, 2 hours, 6 days.

Reservation Rules

· Reservation Constraint – This constrains when reservations can be created or modified for standard users. Future Slots limits a reservation to only be created or edited if it is for a future time. Current Slot limits a reservation to only be created or edited if the end time of the slot is in the future. None removes all restrictions, allowing a reservation to be created or edited for any time, even in the past.

· Updates Require Approval – If a resource is set to require approval, enabling this will also require updates to an already approved reservation to be approved again.

· Prevent Participation – If enabled, standard users will not be able to invite or include other users in their reservations.

· Prevent Recurrence – If enabled, users will not be able to create recurring reservations.

· Allow Waitlist – If enabled, users will be allowed to join a waitlist and be notifies if a book time becomes available.

· Check In Time – If a resource is configured for check in/check out, this sets how many minutes prior to a reservation start time a user can check in. For example, setting this to 5 means the check in period opens 5 minutes prior to the reservation start time.

Reservation Attachments

· Enable Attachments – If enabled, users will be able to attach files when creating or updating reservations.

· Attachment File Type Limit – If set, limit the reservation attachments certain types. This is a comma separated list.

 

Credits

· Enable Credits – If enabled, resource usage can be configured to require a certain number of credits.

· Allow Credits to be Purchased – If enabled, users will be able to purchases credits instead of relying on administrators granting them credits.