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9.03.5 How to Manage Student Notebooks

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After a student clicks through their first Moodle assignment, you will see their information in the Students tab of the Course Manager.  

Every student’s name, email, section, activities, and time of their last activity will be listed here. 

  • Clicking a student’s notebook icon will allow you to see that student’s notebook. 
  • You can change the section of an individual student via the drop-down menus in the Section column. 

Submitting new content to your students and editing existing content 

Your students will not see any changes to the course notebook automatically. You must click 

for your students to receive whatever edits to the course notebook you have made.

This button can be found on the top-left side of the Course Manager: 


If you add a new assignment in your Instructor Course Notebook, you will need to create a corresponding assignment in Moodle. Click here to learn more about linking your assignments to Moodle. 

After clicking Update Student Notebooks, an alert will appear to confirm your update:


NOTE: If you make changes in your Instructor Notebook to an entry that has already been pushed to your students, and a student has edited that entry, changes will not be made to the student’s entry when you push out the update. The student’s edits will remain in their notebook.  However, if you as the instructor have made edits in the student’s notebook, and then push a change to that content from your Instructor notebook, your edits will be overwritten. As a best practice, we recommend only pushing new entries to already created student notebooks. 

Observing Student Activity 

On the Students tab of Course Manager, you can manage your students’ progress and assignments. 


After your students edit their notebook or submit an assignment, you will see a notification in the View column of the Notebook Navigator. 

  • Activity Feed This icon directs the user to the student’s activity feed. Click here for more information on the Activity Feed.
  • Assignment A red badge will indicate that the student has submitted one or more assignments. Clicking on the icon will direct you to that assignment.   
  • Notification This will direct you to your students’ assignments or their Activity Feed.

Searching a Student’s Notebook 

 Using the LabArchives Assignment Navigator, you can perform a Basic Search or an Advanced Search in a student’s notebook. To perform an advanced search, click on the downward triangle at the end of the search bar. 

If you would like to hide the search bar, click on the arrow located on the right side of the screen under the exporting options. 

Exporting Student Notebooks to PDF and Offline HTML 

You can download a student’s notebook to an Offline Notebook and PDF under the LabArchives Assignment Navigator,


Clicking    will create an Offline Notebook from a student’s notebook. 

Clicking will generate a PDFcopy of a student’s notebook. 

After selecting one of these options, you will be sent a download link via the email address associated with your account.  

Sending Announcements 

You can also send announcements to your students in LabArchives. Announcements will appear as a yellow banner when your students are logged into their course notebooks.  

You can do this by following the below steps:  

  1. Open the Course Manager. 
  2. Click the Students tab. 
  3. Next, click Send Announcement above the table displaying all of your students in your Students Tab. 

      Announcements can be sent to all students, students in one section, or selected students. You can toggle these choices using the buttons in the window that appears.  



      After sending an announcement, students will see a yellow ribbon near the top of their screen the next time they access their notebooks after logging in to their account:



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