LabArchives Inventory

Organize.   Track.    Order.    Report.

Simplify your labs inventory management.


LabArchives Inventory is an easy-to-use tool which streamlines the organization, tracking, and ordering of lab inventory items. Team members can search by item name, type, and location.

The system is highly customizable and links to LabArchives Notebooks, the creation and printing of QR codes & labels from any PC or mobile device.

LabArchives Inventory simplifies the process of finding and managing inventory.

Improve Inventory Workflow

  • Simplify inventory workflow.
  • Automatically update materials used in experiments.
  • Search and sort inventory views by material type (antibody, chemical, plasmid, etc.)
  • Filter inventory by Item, Type, Location and more.
  • Check on the materials you need for your experiments.
  • Print and scan barcode labels.
  • Mobile device support for iOS & Android
  • Customize locations, Names, Quantities, and more.
  • Create custom fields unique to your inventory.
  • Automatically update your inventory when materials are received.
  • Locate materials required for a project.
  • Report ​& Monitor usage.
  • Streamline ordering, and approval workflow.
  • Supports ​any type of inventory item ​types​ ​(​default and custom​).​
  • Track material orders.
  • Automatic ​inventory ​​level ​notifications based on custom thresholds.
  • QR code label printing.
  • Track inventory locations.

Import your existing inventory quickly

User roles are defined to ensure institutional compliance.

User Roles ensure consistency among lab members and compliance with lab policies. The Account Owner manages the subscription to LabArchives Inventory, The Lab Manager role has all the rights and privileges required to manage inventory, orders, users, settings, etc. And Lab Members are able to create inventory items, search, place order requests and perform other tasks as allowed by the Account Owner and Lab Manager.


Inventory FAQs

Can I import into LabArchives Inventory?
Yes, we provide an import template to upload your inventory information. It is organized by Inventory Type which can be customized in the Lab Management section of LabArchives Inventory.

Can I place orders with vendors directly from Inventory?
LabArchives Inventory allows for approval and organization of order requests. These requests can then be exported as a “shopping list” to enter into your institution’s ordering system.

Can I scan QR labels with the QR app on my phone?
The Inventory program has been designed to be mobile friendly. From your mobile device’s browser, you can scan QR codes you’ve generated from the program. Simply select the camera icon near the search window on the Inventory menu to scan.

Can I have more than 1 person with the Lab Manager role?
Yes, there is no limit on the number of people who can have the Lab Manager role. Typically the person responsible for the inventory management and PIs will have the Lab Manager role, but others can also be assigned the Lab Manager role.

What label printer and label format is supported?
Currently, we support DYMO LabelWriter and have formatted the layout for cryo-label (DTCR 9138-6000) which includes a circular QR code and separate label. We plan on expanding supported printers and allowing for custom formatting in the future.

Can I export from LabArchives Inventory?
Yes, inventory items and orders can be searched and filtered as well as exported for reporting and ordering purposes.

Can I customize information for my lab?
Yes, we have two highly customizable points:

  • Inventory Types: We provide 9 default types to categorize inventory items, but you can modify to match the types used in your lab. You can customize the detail fields for the defaults, delete the ones that aren’t relevant (with the exception of the General), and create your own new types.
  • Storage: You can create a multi-level representation of your storage locations so that you can view items from multiple perspectives.

Is there an API for Inventory that we can use?
Not at this time, but we have that on the Inventory Product road map. We look forward to receiving your feature requests, such as this, to inform our future functionality.

Will I have to maintain an account separate from my LabArchives Notebook account?
No, you will be able to use the same account you use for LabArchives Notebook and will be able to switch between both of them.

How do I purchase LabArchives Inventory for my lab?
You must own the lab’s inventory account to purchase on behalf of the lab.

  • How do you know if you are the owner? Click on your name at the top of the screen and look for “Manage Subscription”. Follow the on-screen options based on your organization, number of users, and number of years for your subscription.
  • Need to use a purchase order? Contact