Ditch the sign up sheets in your lab!

Scheduler is a simply powerful scheduling solution for any lab or research organization.


Precisely what you need for your research…

Simple to Use

Click a time, add some details.
Reservation complete.

Powerfully Configurable

LabArchives Scheduler is built to work in any way your organization works.


Almost 40 languages and locales supported right out of the box.


Beautiful on desktop

Easily view availability and book time slots with a click.



Beautiful on mobile

Mobile optimized scheduling to make managing your reservations simple.


3.5 MM


Keep your lab running at peak efficiency!

Schedule lab time, lab equipment reservations, even meeting rooms. Support social distancing. 

Key Benefits & Features Toward Better Science

  • Enables rapid and flexible scheduling
  • Helps enforce social distancing measures
  • Integration with calendar systems
  • Mobile first design
  • Provides a record of reservations
  • Provides more efficiency in reserving resources
  • Supports capacity limits & social distancing
  • Automatically free up time from no-shows
  • Book resources at the same time each day, week, month or year
  • Check-in and out for accurate tracking
  • Click and drag schedule view allows users to quickly find and book available time slot
  • Customizable look and feel
  • Easy to use, easy to manage
  • Embed schedules directly on your website
  • Find an opening by viewing the schedule or searching for an available time
  • Flexible credit system to ensure resource usage is properly accounted for
  • Flexible layout configuration lets you set up schedules that fit your needs
  • Flexible reporting system
  • Integrated payment and credit system
  • Integration with Outlook and Google Calendars
  • Invite collaborators to make a reservation
  • Limit and control resource usage with flexible rules and quota system
  • Limit usage to registered users or open it up to guests
  • Mounted tablet display for real-time availability and sign-up
  • Multiple roles and permissions
  • On-location real-time availability display
  • Optional review and approve reservation requests
  • Organize users and limit access by groups
  • Payment integration to allow for usage charges
  • Powerful reporting system
  • Recurring reservations with start and end reminders
  • Responsive mobile-first design
  • Select accessories from a database to reserve with other equipment
  • Set buffer time to allow for set up/tear down time between reservations
  • Set capacity limits for a maximum number of participants per reservation
  • Set maximum hours or number of reservations per day, week, month or year
  • Set min/max and lead time limits to constrain reservation durations
  • Simple to set-up
  • Tons of options and customizations
  • Track actual usage with check in/check out
  • Unlimited custom fields
  • Unlimited number of schedules, resources, users and reservations
  • User and group quotas
  • Wait list signup if a resource is unavailable

LabArchives Scheduler is a simply powerful scheduling solution that is fully customizable and super easy to use. 

LabArchives enables customization, templates & dozens of entry types.

Drag and Drop
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Calendar Views
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Quickly Find
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Add Resources
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What is LabArchives Scheduler?

LabArchives Scheduler is a calendar and scheduling service for the management and scheduling of laboratory equipment.  It provides a centralized calendar and sign up facility to enable members of the lab to schedule usage of various resources in the lab.

Can reservation requests go through an approval step?

Equipment can be set up to require an approval from a PI or other lab manager.

How can I prevent overbooking?

Maximum reservation times can be set. Quotas can be used to ensure that individuals are not exceeding a limit on how often or how long they can use a piece of equipment.

What if a piece of equipment is unavailable due to repair?

If there is scheduled downtime, simply blackout the expected repair times. If there is an immediate repair needed, you can take the equipment offline and cancel any reservations for that time.

Benefits of using LabArchives Scheduler?

Say goodbye to sign up sheets and quarrels over who is using the flow cytometer at 2pm. See at a glance what is being used, when and by whom. Eliminate double bookings and maximize the usage of expensive equipment.

I have extra information I want to collect when someone makes a reservation, can I do that?

LabArchives Scheduler allows for an unlimited number of additional attributes, so you can record all information necessary with each reservation. This info will show up on the reservation details as well as in your reports.

Can I import an equipment list that I already use?

Yes, LabArchives Scheduler supports imports of equipment, users and reservations so you don’t have to recreate anything that’s already been recorded.

You have questions, and we have answers. Check our full list of Scheduler FAQs here.


Quick Start Guides

Select your Research Quick Start Guide to learn how to get started.

Scheduler Admin

Scheduler User

“We need to make sure the hundreds of scientists that use our space have access to what they need, when they need it while still fostering best practices and community. Scheduler makes my life and everyone else’s so much easier.”

Lyndsey Rissin, Lab Manager, LabCentral


Learn more about LabArchives Scheduler.

Get a quick introduction...

Choose a time that works for you and get a personal intro to LabArchives.

Attend a training webinar...

Start using LabArchives with our help, and we’ll be with you every step of the way!

Get started today…