Inside the Vault: How LabArchives Protects Your Data at Every Layer

In Science, Security Isn’t Optional

Safeguarding sensitive, regulated, or grant-funded research data isn’t an IT checkbox —it’s mission-critical. A single breach or compliance failure across a fragmented ecosystem can derail grants and reputations built over years. That’s why leading institutions selected LabArchives, trusted by NIH and hundreds of institutions worldwide, engineered from the ground up for enterprise security and multi-layer compliance. Visit our Trust Center. Our self-service portal provides our partner institutions with on-demand security and compliance artifacts, such as certifications, penetration test reports and compliance documents, reinforcing our deep commitment to security and transparency.Let’s take a look inside the vault.

Enterprise-Grade Encryption and Always-On Protection

Every protocol, dataset, or research artifact in LabArchives is protected by:

• AES-256 encryption at rest (financial/government standard)
• TLS 1.3 in transit, ensuring data belonging to 750,000+ researchers across 600 institutions remains secure and compliant globally
  

LabArchives continually earns industry certifications: AICPA SOC 2 Type II (Security, Availability, Processing Integrity, Confidentiality), ISO 27001:2022, and FedRAMP® Moderate Authorization—exceeding standards for federally funded projects and sensitive research.

Federal Compliance, Offloaded to Experts

LabArchives converts unfunded mandates and institutional risk into streamlined, manageable workflows:

• Direct support for NSPM-33 and NIH DMS policy, supplying plan templates, DOI creation, and free notebooks for external subrecipients for real-time compliance and reduced admin burden
• Alignment with 10+ major global frameworks (e.g., HIPAA, GDPR, NIST 800-171, 21 CFR Part 11)
• Meets State Accessibility requirements (VPAT available)
  

Centralized compliance reduces burden, cost and lost man hours, allowing IT and research teams to focus on innovation rather than regulatory firefighting.

Immutable Audit Trails and Research Integrity

With research integrity under new national scrutiny, LabArchives guarantees:

• Every entry is timestamped, logged, and, once signed/witnessed, permanently frozen—ensuring accountability, defensibility, and reproducibility
• Complete version histories and access logs that mitigate risk and meet or exceed requirements for investigations, traceability, and legal protection

Institutional Ownership and Granular Access Control

LabArchives delivers advanced, role-based permissions, reporting and full SSO integration (Shibboleth, Okta, Duo, SAML), maintaining institutional control over research IP and sensitive data. Collaboration is secure—across labs, departments, and partners—without sacrificing oversight.

Measurable ROI

An institutional investment in LabArchives is typically less than 0.05% of annual research budgets, offsetting high compliance costs and patching risks common with on-premise or generic file systems while centralizing research data management from 100’s of potential sources down to a handful of approved solutions. At NIH, LabArchives scaled to 7,000+ users in under 3 years and here’s what they noted about centrally supported ELN’s.

The NIH is providing centrally supported commercial electronic laboratory notebooks for use NIH wide. Use of NIH-provided ELNs offers numerous benefits to the researcher such as in-platform collaboration, accelerated data sharing, and extensive capabilities for assuring data integrity. Further, use of centrally supported ELNs reduces operating costs and simplifies compliance with applicable regulations and Investigator responsibilities.

Continuous Validation

• Security updates are “Fixed Once, Reaped by Many”—every institution benefits instantly, globally, from centralized security improvements

Global Compliance and Data Residency

Whether you’re working under U.S., EU, or international regulations, LabArchives provides:

• HIPAA support for health-related research
• GDPR readiness with data control and subject access features
• Australian Privacy Principles (APP) compliance
• Regional data hosting options for data residency requirements

Built for Stability, Scale, and Tomorrow’s Mandates

• Hosted on AWS and other secure data centers, with redundant backups, annual disaster recovery exercises, and round-the-clock vulnerability management
• Dedicated Trust Center for transparency, continuous SOC/ISO review, and regulatory readiness

Security Empowers Research—Not Blocks It

With LabArchives, institutions balance researcher usability with institutional confidence. Security and compliance are woven into every workflow—future-proofing our science for evolving mandates and global collaboration.

LabArchives isn’t just another tool. It’s your strategic partner, ensuring your valuable research data remains confidential, available, and integral—so your researchers can keep pushing the boundaries of discovery without compromise and your security and compliance teams can rest assured.

Final Thoughts: Security Without Sacrificing Usability

With LabArchives, you don’t have to choose between a tool your researchers love and a system your IT team can trust. You get:

✅ Researcher-first usability

✅ Compliance-ready security

✅ Institutional oversight and support

✅ Scalable infrastructure for tomorrow’s science

Security isn't just about locking things down. It's about enabling researchers to move fast—without breaking trust.